Gratona for higher education
Help students enroll.
Keep them on track.
Give applicants a clear path to campus, help students through the obstacles to graduation, and keep your finances in view. Gratona brings the student journey and campus operations into one platform.
Where campus work gets stuck
Clear the obstacle.
Complete the next step.
From the first campus visit to a confirmed course schedule, timely student support, and a scholarship’s impact. Explore six connected workflows that bring the right people, records, and actions together.
Prospective students, campus visits & counselor outreach
Turn a first inquiry into a personal path to campus.
A prospective transfer student is exploring biology and wants to know whether campus will feel like home. Connect the inquiry, program interests, conversations, and visit itinerary. Give the counselor the context to answer real questions and carry that relationship into a completed application.
Counselors know who needs a conversation. Recruitment leaders can see which outreach and visits lead to completed applications.
Alex Morgan
- One relationship, from the first inquiryProgram interest, preferred contact method, and prior conversations connected to Alex’s record
- A campus visit built around AlexBiology faculty meeting and student-led tour confirmed · Transfer questions shared with the counselor
- Personal follow-through becomes an applicationVisit questions answered · Application submitted · Admissions review assigned with the conversation history intact
Prepare Taylor’s visit brief from Alex’s interests and open questions. Draft a personal follow-up, flag missing application items, and route transfer-credit questions to the registrar for an answer.
The systems behind the work
Six areas of campus.
One platform to run them.
A student’s application becomes the starting point for enrollment, registration, support, and a lasting alumni relationship. Each team works with the records and permissions its responsibilities require.
Recruitment
Manage inquiries, campus visits, program interests, and counselor outreach. Give each prospective student an owner and a next step, with a clear view of your incoming class.
Enrollment
Run applications, document review, decisions, deposits, and onboarding. Students see what they need to finish; staff see where an application or enrollment has stalled.
Registration
Manage course offerings, prerequisites, holds, waitlists, and add/drop. Students and advisors can plan against degree requirements and register for the courses that move them forward.
Retention intelligence
Spot changes in engagement, academic progress, and registration. Bring the evidence to an advisor, coordinate a response, and track whether the student received the help they needed.
Advancement
Manage alumni relationships, gift-officer portfolios, and the five stages of moves management: identification, qualification, cultivation, solicitation, and stewardship. Connect campaigns, gifts, and pledges. Follow scholarship agreements through awards and donor reporting, with commitments and receipts kept distinct.
Explore advancementCampus ERP
Run student accounts, general ledger, budgets, purchasing, HR, and payroll. Reconcile balances, route approvals, and trace financial reports to the transactions behind them.
For the people leading your institution
See what needs attention.
Know who is taking it forward.
Walk into your next leadership meeting with the enrollment picture, student-support priorities, and financial position in view. Follow a concern from the summary to its source, its owner, and its outcome.
Explore the leadership viewWho is ready to arrive?
See applications, decisions, deposits, and unfinished steps across the incoming class.
Where is support still needed?
Review registration barriers, assigned support cases, and the results of your team’s interventions.
What is committed, received, and spent?
Review student balances, gifts, awards, and budgets with distinct totals and a path to the underlying records.
Tali, your AI teammate
From a signal
to completed work.
Tali brings unfinished enrollment steps, student-support needs, and financial exceptions to the right team. Tali gathers the evidence, prepares the next action, and follows assigned work through to a recorded outcome.
- Sources attached to briefs and recommendations.
- Tasks routed to the staff responsible for resolving them.
- Decisions and communications reviewed by your team.
A rollout your teams can work with
Start with one team.
Bring the campus with you.
Begin with admissions, student success, advancement, or finance. Migrate and reconcile the records that team needs, connect the systems you retain, and validate the work with staff before moving to the next area. Each phase has a clear plan for training and cutover.
Plan your campus rolloutRecords verified. Staff prepared. A planned cutover.
Planning your move
Practical answers
for your campus.
Who is Gratona designed for?
Colleges and universities that need admissions, academic services, student success, advancement, and finance to work together. Counselors see unfinished enrollment steps, advisors see barriers to student progress, and leaders see the work and finances across the institution.
Can Gratona replace our SIS or ERP?
Yes. Gratona supports admissions, student records, course registration, student accounts, and campus ERP, alongside advancement. You can adopt these areas in phases or retain selected existing systems. Each phase establishes where records are maintained and how updates reach the teams that use them.
How do we move our records and bring staff on board?
Implementation starts with your workflows, historical records, and reporting requirements. Import and reconcile your data, configure roles and approvals, and train staff on the work they do each day. Validate the results with your teams before each cutover, with a support and escalation plan for launch.
How is student information shared across departments?
Access follows each person’s role and responsibilities. An advisor can work with academic and support records while advancement uses the alumni and donor information appropriate to its work. Student details shared with donors follow the institution’s permissions and consent requirements. The same access rules apply to Tali’s work.
What does Tali handle, and what stays with our staff?
Tali identifies work that needs attention, gathers the relevant records, prepares follow-ups, and coordinates assigned tasks. Your staff makes admissions, academic, and financial decisions, approves communications, and can trace each recommendation back to its sources.
Can we use our existing tools and export our data?
Yes. Connect the systems you retain, preserve institutional identifiers, and reconcile updates between them. Export records and reports for institutional analysis and downstream systems. Your rollout defines which system owns each record so changes have a clear home.
See Gratona at work
Bring the problem
your team wants to solve.
Choose any of the six campus workflows and walk through it with us. See the records, decisions, and handoffs from start to finish.
Book a higher-ed demo